Type:
FTE Role; Salary plus Bonus; Citizens or GCH only
Requirement ID:
Location:
New York City-On-site 5 Days per Week
Apply To:
Diane Katz
/
diane.katz@primesoftinc.com
/
561-573-1581
Type:
FTE Role; Salary plus Bonus; Citizens or GCH only
Location:
New York City-On-site 5 Days per Week
Requirement ID:
Setup:
Apply to:
Diane Katz
,
diane.katz@primesoftinc.com
,
561-573-1581
Responsible for managing the day-to-day operations to the office of the President and CEO and to provide secretarial / administrative support.
1. Manage the overall day-to-day administration, scheduling and coordination of the Office of the President.Carry out supervisory responsibilities in accordance with Bank’s policies.
2. Provide administrative / secretarial support to the President and CEO.
3. Responsible for all coordination and preparation of materials for the President and CEO for ManagementCommittee meetings and Board of Directors meetings.
4. Respond to inquiries and expedite requests for the Office of the President, as required.
5. Answer telephones; route calls to appropriate individuals, respond to inquiries, take messages. Provide professional and courteous service to all callers.
6. Assist with the preparation of materials needed for meetings, customer calls, presentations and all department efforts.
7. Receive, review and distribute all incoming departmental mail. Respond to routine requests for information.
8. Prepare and type correspondence, memorandums, and various reports including expense reports and reimbursement tickets.
9. Coordinate and schedule various meetings and travel arrangements.
10. Establish, maintain, and update filing system. Retrieve information from files, as needed.
11. Maintain and update database of clients, vendors, consultants and various contacts.
12. Assist senior management with ad-hoc projects and day-to-day administration.
13. Maintain attendance records for the department.
14. Order supplies and stationery for the department, as needed.
15. Perform other duties as directed.
1. High school diploma or equivalent
2. Minimum of five years ofadministrative support experience for C-Suite Executives
3. Strong working knowledge of PCapplications, including Microsoft Word, Excel, Outlook and PowerPoint
4. Excellent verbal, writtencommunication, customer service and interpersonal skills
5. Strong attention to detail
6. Ability to handle multiple projectsand work under deadlines
Must Haves
Previous experience in supporting C-Suite Executives,preferably CEOs, COOs, Presidents
Proven experience in heavy calendaring management
invoicing/expense reporting experience
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